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Federal Programs and Procedures Training Materials

Educational Support Services -  Federal Programs and Other Procedures Training

Recommended for: Administrators, Secretaries, Office Assistants, and others deemed necessary at each school.

Directions:

  • To complete this training read the notes in each of the following sections and view each video/presentation. Some sections will include some optional recommended reading or videos. Each video or presentation is less than 5 minutes.
  • To work through the training sequentially, click "Training Begins Here." 
  • The alphabetical topic list will make it easier to find what you need when referring back to this page for a refresher on one or more aspects of the training. 
  • Complete the sections that are relevant to your assignment.
  • To receive a certificate of completion complete the form at the end of the training.

Topics (alphabetical): Click below to jump to a specific topic.


Training Begins Here

How to Identify English Learners

  • New Students:
    • Check students' home language survey.
    • If another language is listed anywhere on the form, check to see if students have an ALS record.
    • If students do not have an ALS record, fill out the Educational Support Services English Learner Identification Form and send it to ESS with a copy of the Home Language Survey.
  • Students previously missed:
    • If students are on your Home Language Survey report buy NOT the LPL report, they have been missed.
    • Fill out the Educational Support Services English Learner Identification Form and send it to ESS with a copy of the Home Language Survey.

Immigrant, Migrant and Refugee Students

McKinney-Vento (Homeless)

  • Notes:
    • Review the presentation regarding the requirements and guidelines of McKinney-Vento (Homeless).
  • Presentation: McKinney-Vento Guidelines
  • Notes:
    • Although information about the Principal's Pantry is included in this section of the training, the food in the pantry is available to all students who are experiencing hunger.
    • The Jordan Education Foundation funds the Principal's Pantry.
    • If you'd like, you may donate to the Jordan Education Foundation.
  • Presentation: Principal's Pantry

Title VI American Indian Education

  • Notes:
    • Review the presentation regarding the background of and processes for the Native American/Alaska Native Education program.
  • Presentation: Native American Federal Program

Reports 

Reports Sent from the District:

  • This section will explain the process for receiving District reports and guidelines for their distribution.

Reports Run at the School Level:

  • This section will include demonstrations of how to run each report and explanations of when each report will be needed.
  • Skyward access to these reports is granted on a "need to know" basis by the administrator at each school.
    • How to Run the Language Survey Report
      • Notes: This report can be run at anytime to help identify new English learners in your school. When using this report you will want to compare it to the monthly LPL report before sending in any new identification forms.
      • Demo: Language Survey Report (56 seconds)
    • How to Run the LPL Report
      • Notes: This report should be run on the first of each month. This report should only be shared on a need to know basis. This includes: Administrators, Counselors, ELD Leads (only LPL portion), Homeless Liaison (only Homeless portion) and appropriate secretaries. If shared electronically, use MoveIt for security.
      • Demo: LPL Report (31 seconds)
      • Instructions:
        • Log in to Skyward Student.
        • Click on "Administration."
        • Under "Jordan Programs" click on "ALS Services."
        • On the left side under "ALS Services," all of the ALS reports available will be listed. (WIDA LPL, Native American, Homeless, Refugee, Immigrant, and Migrant.)
        • Click on each report individually, enter information needed, and print
    • How to Run the Refugee/Immigrant/Migrant Report: 
    • How to Run the Family Residency Forms: 
      • Notes: This will identify all students whose families have a living situation that may qualify them for services under the McKinney-Vento Act. A residency questionnaire will print for each family. Refer back to the McKinney-Vento section for more specific details on the processes associated with this report.
      • Demo: Family Residency Form (1:24 minutes)
    • How to Run the Home Language Survey
      • Notes: This form will need to be printed and clipped to each Identification Form sent to Educational Support Services.
      • Demo: Home Language Survey ( :57 seconds)

Forms

All forms have been updated for ADA compliance. Please discard all old forms and use the current documents. The most current documents will always be accessible from this page.

Please take a few minutes to review each of the forms below. Make sure your school is only using the most current forms. Discard all old and outdated forms.

All forms will be moving to the Forms Download Page.

Certificate of Completion

Thank you for taking the time to complete this training. Please complete the form below to receive a certificate of completion and token of our appreciation.